Thesis/Dissertation/Minor Dissertation Students
There is no specific date for first registration of newly entering postgraduate students who are registering for a PhD or Masters degree (by dissertation only) – commencement is by mutual arrangement with the supervisor. However, Masters and PhD students who need to have the year of first registration counted as an academic year for their minimum period of registration (1 year for a Masters, 2 years for a PhD) must have been registered for the degree concerned by 30 April. Registration follows formal acceptance by the Faculty of an application for admission and involves completion of 3 forms – a registration form, a curriculum form and most importantly a Memorandum of Understanding (MoU). Registration at any time in the second semester incurs 50% fees.
PhD registration requires a short written research proposal outlining the scope and intentions of the research that must accompany the registration forms. Final responsibility for registration and acceptance of a PhD student lies with the Doctoral Degrees Board. New PhD students will generally be required to develop a full research proposal during the first six months of their registration, and this may be a stated condition in the MoU. Failure to produce a satisfactory proposal within the allotted time frame will lead to termination of registration at the end of the first year of registration. Acceptance of the full PhD proposal may involve the candidate presenting a seminar, based on a written research proposal, to departmental staff, other postgraduate students and others with specialist knowledge in the field of study.
Students registering for a coursework Masters, need to do so by the first day of lectures. Normally a specific day is set aside (consult with the Department concerned in this regard) to complete registration procedures which involve completing a registration form and curriculum form. When registering for the dissertation component (as a separate course code), either simultaneously or the following year, a Memorandum of Understanding (MoU) will also need to be completed. Registration must have been completed by the third week in February at the latest, or there is a fee penalty for late registration.
In terms of current legislation, no international student may register at the university or participate in an academic programme unless he/she is in possession of a valid study permit and proof of medical insurance cover. Once a formal offer of acceptance has been received from the Faculty, international students are required to gain clearance from the International Academic Programme Office (IAPO), which requires: (i) a certified copy of passport showing photograph and passport number; (ii) the page containing the valid study permit; (iii) documentary evidence of health insurance cover; (iv) proof of payment of fees. This will lead to provision of an “International Students Pre-Registration” form from IAPO. These documents must be submitted with the registration forms to the Postgraduate Officer – Faculty of Science. The registrations of International Students will not be approved without these documents, nor will they be approved unless the necessary fee payments have been made. Any queries should be directed to the International Academic Programmes Office (IAPO) at (021) 650 2822/3740 or firstname.lastname@example.org.